Microsoft word shortcut keys

  • Shortcut Keys

  • Ctrl+W. Close the active window / document.
  • Ctrl+Z.  Undo an action.
  • Ctrl+Y. Redo the last action or repeat an action.
  • Ctrl+S. Save a document.
  • Ctrl+P. Print a document.
  • Ctrl+K. Insert a hyperlink.
  • Alt+Left. Arrow Go back one page.
  • Alt+Right. Arrow Go forward one page.
  • Ctrl+C. Copy selected text or graphics to the Office Clipboard.
  • Ctrl+V. Paste the most recent addition to the Office Clipboard.
  • Ctrl+Shift+A. Format all letters as capitals.
  • Ctrl+B. Applies or removes bold formatting.
  • Ctrl+I. Applies or removes italic formatting.
  • Ctrl+=. Apply subscript formatting (automatic spacing).
  • Alt, F, A. Save As.
  • Alt, S, T, I. Insert Table of Contents.
  • Alt, S, T, R. Remove Table of Contents.
  • Alt, W, F. Full Screen Reading – View > Document Views > Full Screen Reading.
  • Alt, W, R. Ruler. View > Show/Hide > Ruler.
  • Alt, F, X. Exit Word.

         Command                                         Keystroke

  • ©Ctrl-Alt-C
    ®Ctrl-Alt-R
    ™Ctrl-Alt-T
    Application window—maximizeAlt-F10
    Application window—previousAlt-Shift-F6
    Application window—restoreAlt-F5
    AutoFormatCtrl-Alt-K
    AutoText—createAlt-F3
    AutoText—insert entryF3
    AutoText—insert entryCtrl-Alt-V
    BoldCtrl-B
    BookmarksCtrl-Shift-F5
    Break—columnCtrl-Shift-Enter
    Break—pageCtrl-Enter
    Browse a documentCtrl-Alt-Home
    Browse next/previous itemCtrl-PgDn/PgUp
    Case change (capitalization)Shift-F3
    Case—All CapsCtrl-Shift-A
    CloseCtrl-F4
    CloseCtrl-W
    CopyCtrl-C
    Copy formattingCtrl-Shift-C
    Customize a menuCtrl-Alt  =
    Customize a shortcutCtrl-Alt-Num +
    CutCtrl-X
    Date FieldAlt-Shift-D
    Dialog box next tabbed sectionCtrl-Tab
    Dialog box previous tabbed sectionCtrl-Shift-Tab
    Document window—moveCtrl-F7
    Document window—restoreCtrl-F5
    Document window—sizeCtrl-F8
    Drawing—constrain shape to symmetricalShift-drag
    Drawing—draw from centerCtrl-drag
    EllipsisCtrl-Alt- .
    Em DashCtrl-Alt-Num -
    En DashCtrl-Num -
    EndnoteCtrl-Alt-E
    Exit applicationAlt-F4
    Fields—display code (toggle)Shift-F9
    Fields—display codes (toggle)Alt-F9
    Fields—double-click in fieldAlt-Shift-F9
    Fields—insert blank fieldCtrl-F9
    Fields—lock a fieldCtrl-3
    Fields—lock a fieldCtrl-F11
    Fields—next fieldF11
    Fields—previous fieldShift-F11
    Fields—unlink a fieldCtrl-6
    Fields—unlink a fieldCtrl-Shift-F9
    Fields—unlock a fieldCtrl-4
    Fields—unlock a fieldCtrl-Shift-F11
    Fields—updateAlt-Shift-U
    Fields—update link in sourceCtrl-Shift-F7
    Fields—update selected fieldF9
    FindCtrl-F
    FontCtrl-D
    Font FaceCtrl-Shift-F
    Font grow/shrink 1 pt.Ctrl- ] or [
    Font next/previous sizeCtrl-Shift- >or <
    Font SizeCtrl-Shift-P
    FootnoteCtrl-Alt-F
    Go Back (3 maximum)Shift-F5
    Go Back (3 maximum)Ctrl-Alt-Z
    GoToCtrl-G
    GoTo Next/Previous ParagraphCtrl-Up/Down
    GoTo Next/Previous WordCtrl-Left/Right
    Graphic—cropShift-drag
    Graphic—original proportionsCtrl-click
    Hanging indent—decreaseCtrl-Shift-T
    Hanging Indent—increaseCtrl-T
    Hard hyphen -Ctrl-Shift  -
    Hard spaceCtrl-Shift-spacebar
    Header/Footer—link to previousAlt-Shift-R
    Heading Level 1Ctrl-Alt-1
    Heading Level 2Ctrl-Alt-2
    Heading Level 3Ctrl-Alt-3
    HelpF1
    Help—What’s This?Shift-F1
    Hidden textCtrl-Shift-H
    HyperlinkCtrl-K
    Indent—decreaseCtrl-Shift-M
    Indent—increaseCtrl-M
    Insert CommentCtrl-Alt-M
    Insert ListNum fieldCtrl-Alt-L
    ItalicsCtrl-I
    Justify—CenterCtrl-E
    Justify—FullCtrl-J
    Justify—LeftCtrl-L
    Justify—RightCtrl-R
    Line-spacing 1Ctrl-1
    Line-spacing 1.5Ctrl-5
    Line-spacing 2Ctrl-2
    List Bullet StyleCtrl-Shift-L
    Macros—editAlt-F8
    Macros—view VBA codeAlt-F11
    Mark—Index entryAlt-Shift-X
    Mark—TOA citationAlt-Shift-I
    Mark—TOC entryAlt-Shift-O
    Maximize windowCtrl-F10
    Menu BarF10
    Merge—data editAlt-Shift-E
    Merge—field insertAlt-Shift-F
    Merge—previewAlt-Shift-K
    Merge—to documentAlt-Shift-N
    Merge—to printerAlt-Shift-M
    Microsoft Script EditorAlt-Shift-F11
    Microsoft System InfoCtrl-Alt-F1
    Move between master/subdocumentCtrl-\
    New documentCtrl-N
    Newline within paragraphShift-Enter
    Next windowCtrl-F6
    Nonprinting characters on/offCtrl-Shift-8
    Normal StyleCtrl-Shift-N
    Open a documentCtrl-O
    Outlining—collapseAlt-Shift  -
    Outlining—collapseAlt-Shift-Num  -
    Outlining—expandAlt-Shift  =
    Outlining—expandAlt-Shift-Num  +
    Outlining—move up/downAlt-Shift-Up/Down
    Outlining—promote/demoteAlt-Shift-Left/Right
    Outlining—Show 1st lineAlt-Shift-L
    Outlining—Show Heading 1Alt-Shift-1
    Outlining—Show Heading 2Alt-Shift-2
    Outlining—Show Heading 3Alt-Shift-3
    Outlining—Show Heading 4Alt-Shift-4
    Outlining—Show Heading 5Alt-Shift-5
    Outlining—Show Heading 6Alt-Shift-6
    Outlining—Show Heading 7Alt-Shift-7
    Outlining—Show Heading 8Alt-Shift-8
    Outlining—Show Heading 9Alt-Shift-9
    Outlining—Show All HeadingsAlt-Shift-A
    Page number fieldAlt-Shift-P
    Pane—CloseAlt-Shift-C
    Paragraph Space Above (add/delete)Ctrl-0 (zero)
    PasteCtrl-V
    Paste formattingCtrl-Shift-V
    PrintCtrl-P
    Print PreviewCtrl-Alt-I
    Remove Character formatsCtrl-spacebar
    Remove Character formatsCtrl-Shift-Z
    Remove menu itemCtrl-Alt  -
    Remove Paragraph formatsCtrl-Q
    Repeat FindShift-F4
    Repeat FindCtrl-Alt-Y
    Repeat/RedoCtrl-Y
    ReplaceCtrl-H
    Revision Marks on/offCtrl-Shift-E
    SaveCtrl-S
    Save AsF12
    Select AllCtrl-A
    Selection extendedF8
    Selection reducedShift-F8
    Shortcut MenuShift-F10
    Small CapsCtrl-Shift-K
    Soft hyphen -Ctrl  -
    Spelling and Grammar checkF7
    Spell-It—display next misspellingAlt-F7
    Spike—cut toCtrl-F3
    Spike—pasteCtrl-Shift-F3
    Split a windowCtrl-Alt-S
    Style boxCtrl-Shift-S
    SubscriptCtrl  =
    SuperscriptCtrl-Shift  =
    Symbol FontCtrl-Shift-Q
    Table—remove border linesCtrl-Alt-U
    Table—to column bottomAlt-PgDn
    Table—to column topAlt-PgUp
    Table—to row beginningAlt-Home
    Table—to row endAlt-End
    ThesaurusShift-F7
    Time FieldAlt-Shift-T
    To bottom/top of screenCtrl-Alt-PgDn/PgUp
    UnderlineCtrl-U
    Underline—doubleCtrl-Shift-D
    Underline—wordCtrl-Shift-W
    UndoCtrl-Z
    View—NormalCtrl-Alt-N
    View—OutlineCtrl-Alt-O
    View—PageCtrl-Alt-P
    Window pane—nextF6
    Window pane—previousShift-F6

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